Notification of Social Security Number Collection and Usage

In compliance with Florida Statute 119.071(5), this document serves to notify you of the purpose for the collection and usage of your social security number by Central Florida Community College (CFCC).

CFCC collects and uses your social security number only if specifically authorized by law to do so or it is imperative for the performance of its duties and responsibilities as prescribed by law. Specifically, CFCC collects your social security number for the following purposes:

Admissions Department

Federal legislation relating to the Hope Tax Credit requires that all postsecondary institutions report student social security numbers to the Internal Revenue Service. This IRS requirement makes it necessary for community colleges to collect the social security number of every student. A student may refuse to disclose his or her social security number to CFCC, but the IRS is then authorized to fine the student in the amount of $50.00.

In addition to the federal reporting requirements, the public school system in Florida uses social security numbers as a student identifier (section 229.559, Florida Statutes-new school code section 1008.386). In a seamless K-20 system, it is beneficial for postsecondary institutions to have access to the same information for purposes of tracking and assisting students in the smooth transition from one education level to the next. All social security numbers are protected by federal regulations Family Educational Rights and Privacy (FERPA).

Continuing Education, Corporate Training

Because of Florida State Education Reporting requirements students who enroll in Continuing Education and Corporate Training seminars are required to submit their social security numbers.

Financial Aid Department

The Office of Financial Aid at CFCC requires students to submit their social security numbers on various forms in order to correctly identify applicants, match each applicant’s financial aid record with the student record, and to help coordinate state aid programs with federal and institutional aid programs.

Human Resources Department

An employee’s social security number is required for:

Completing an Employment Application/Packet

Completing and process the Federal I-9 (Department of Homeland Security)

Completing and processing Federal W4, W2, 1099 (Internal Revenue Service)

Completing and processing Federal Social Security taxes (FICA)

Processing and Distributing Federal W2 (Internal Revenue Service)

Completing and processing quarterly Unemployment Reports (Florida Department of Revenue)

Completing and processing Florida Retirement Contribution reports (Florida Department of Revenue)

Workers Comp Claims (FCCRMS and Department of Labor)

Completing and processing Federal and State Employee and Educational Reports

Completing and processing Direct Deposit Files (Bank of America, ACH)

Completing and processing 403b and 457b contribution reports

Completing and processing group health, life, and dental coverage enrollment

Completing and processing various supplemental insurance deduction reports

Library

Student, faculty, and staff social security numbers will be used in the libraries’ patron database (LINCC) for online login authentication, patron verification and the elimination of duplicate records.

Outreach Programs

Programs such as the Educational Opportunity Program and College Reach-Out Program are youth outreach projects funded by discretionary grants from the United States or Florida Departments of Education. As such, each project is required to exclusively serve eligible participants that are citizens or nationals of the United States; or are permanent residents of the United States. In order to verify a participant’s project eligibility, social security numbers are required and also later used when submitting information for the Annual Performance Reports due to the United States or Florida Department of Education.

Workforce Programs

These programs use your social security number as an identifier for program enrollment and completion. Also, it is used for entering placement information into either the OSMIS or the Employ Florida Marketplace statewide data collection and reporting system. Because these are performance based contract programs, it is required that all participants and their program related activities be recorded in the Florida state system.

MISCELLANEOUS

Identification and verification, billings and payments, data collection, reconciliation, tracking, benefit processing, and tax reporting.

To protect your identify, CFCC will secure your social security number from unauthorized access and assign you a unique student/employee identification number. This unique identification number will then be used for all associated employment and educational purposes at CFCC.

DATE: February 1, 2008

You may also be interested in reading CFCC’s Internet Privacy Policy at http://www.cf.edu/about/privacy.htm.