Satisfactory Academic Progress
(required for Federal Title IV Aid)
All students receiving any type of Federal Title IV financial aid must meet the standards of progress outlined below. The requirements for these standards are set by Federal regulations (34CFR Sections 668.16(e), 668.32(f), 668.34).
Satisfactory progress requirements are:
- You must maintain at least a 2.0 cumulative grade point average (GPA), or;
- If your cumulative GPA is less than 2.0 you must maintain at least a 2.0 Semester GPA to maintain probation status to continue receiving aid, and;
- You must successfully complete at least 67% of all CF credits taken including transfer courses accepted, and;
- You must successfully complete at least 67% of the credits you attempt for the semester to maintain good standing or probation status;
- You may not attempt no more than 150% of the total credit hours in your degree or certificate program.
How are the above calculations made?
If you attended other colleges, the courses you took that are accepted as transfer credit by the College of Central Florida will be considered in the evaluation of your progress. For financial aid purposes, being enrolled in a course for credit beyond the official drop/refund deadline counts as an attempt. All successfully completed transfer courses accepted and courses taken at the College of Central Florida, including those taken as part of another program of study, will be included in determining your Satisfactory Academic Progress (SAP). For financial aid purposes, successful completion of a course means an earned grade of A, B+, B, C+,C, D, SP or S. However, a grade of “D” is “Passing below average”. All other grades (grades of F, I, W, N, and NR) are considered unsuccessful completions and will impact your progress determination. The formula for calculating the completion ratio is: total hours earned divided by total hours attempted. The resulting percentage must be 67% or greater. If you have attempted 150% of the hours needed for your current declared program (for most students this is 90 credit hours or more – referred to as excess hours), you will no longer be eligible for financial aid without a signed degree audit from an academic advisor.
When does the College of Central Florida evaluate a student for SAP?
Satisfactory Academic Progress will be evaluated when the FAFSA is received by the College of Central Florida’s Financial Aid office. Standards are also evaluated at the end of the summer just prior to beginning a new Financial Aid year to include all transfer work or newly completed coursework since the FAFSA was received and at the end of each semester for students that have been disbursed Title IV aid.
What happens if you are not meeting SAP?
If you do not meet the standards of Satisfactory Academic Progress (SAP) and it is the first time during your enrollment at the college of Central Florida you will be place on Financial Aid Warning (beginning FA13). A warning allows a student to receive Title IV aid for one more semester at the end of that semester the student is reevaluated for SAP. If it is not the first time, you will be placed on Financial Aid Suspension. Students on suspension may continue to enroll and attend classes as long as all tuition/fees and any other charges are paid in full. Upon receiving a notice of suspension, you may file a SAP appeal request along with documentation of extenuating circumstances and/or an educational plan signed by your academic advisor. If you do not appeal or your appeal is denied, your financial aid will be cancelled. If you submit a SAP appeal request and your appeal is granted, you will be placed on probation for the next semester(s) that you enroll in classes. You will be eligible to receive financial aid for the probationary period provided all compliances have been met for your chosen academic program. If you do not meet SAP requirements during your probation semester(s), you will be placed back on suspension and will not be eligible for further financial aid at the College of Central Florida until standards have been met in all areas of SAP or you have provided sufficient documentation to support another appeal.
Can you appeal the SAP decision?
You have the right to appeal a Financial Aid Suspension if you have special circumstances that affected your ability to meet the satisfactory progress requirements. Appeal forms are available on the Student Portal, Finances page. You must login to MyCF and click the Finances tab, and then click Financial Aid on the left.. Documentation of your special circumstances will be required. Appeal forms must be submitted to the Financial Aid department by the Appeal Deadline printed on the form. If you are placed on Financial Aid Suspension and you do not have special circumstances or your appeal is denied, you may regain your eligibility for financial aid by bringing your Cumulative GPA up to a 2.0 or better and your Cumulative Completion Rate to at least 67%. If you were on probation and you have failed to bring your GPA and completion ratio up you will need to pay for the courses you take while under Suspension. However, during the same financial aid year if you were awarded Title IV aid on an appeal and continue to show improvement a Financial Aid Administrator may approve an appeal for the next consecutive semester without an additional appeal form submitted. End of Term appeals must be submitted before the end of add/drop for the upcoming semester. Refer to the Student Portal to determine your end of term SAP status. No appeal will be approved for a semester that has ended.
Appeals are granted for extenuating circumstances only as defined below:
- Illness/injury of the student or death of a close relative of the student.
- Other extenuating circumstances that will be considered are medical emergencies, accidents, divorce/separation of parents; personal tragedy, natural disaster or other special circumstances beyond the student’s control that prevented the student from meeting the minimum standards.
- No appeal will be considered without supporting documentation. The student must have proof of his/her situation.
- The Financial Aid office will notify each student on the Student portal and in writing of its decision.
- Students whose appeals where approved and placed on financial aid probation for one semester. At the end of that semester the students’ academic records are reviewed and students are returned to satisfactory progress or if they have improved in completion ratio / GPA will be given another semester of probation. But if they are still not meeting minimum standards or did not do what was required for the probation are placed on financial aid suspension.
- The financial aid suspension will remain in place for appeals that are not granted.
Students may appeal the decision of the appeal by submitting a written request to the Financial Aid Director or Coordinator or by speaking to the either of them in person. Decisions on appeals made by the Director or Coordinator of Financial Aid are final and may not be appealed further.