Guidelines to Charter or Recharter a Student Club

I. Background:
Student clubs and organizations may be formed or reformed on campus based on student interest and participation. A formal request must be submitted to the Office of Student Life at each campus. Students interested in starting a club or organization must find a faculty member that will agree to be an advisor for their club or organization. Other employees may serve as advisors upon approval of the President. All advisors must also have the approval of their supervisor before accepting the role as an advisor. Requirements to charter a club are fairly simple.
To be considered the following items must be turned in:

• A completed Charter Request Form Available for both the Ocala and Citrus campuses. The advisor must assist with this process. A signature of the advisor is required.
• A list of at least 10 charter members with identification information (Available in Microsoft Word and Adobe PDF)
• A list of the elected club/organization officers and updated club roster, within 30 days of charter
• A club constitution (within 30 days of initial charter)(Sample Club Constitution)

Once these items have been received, they will be reviewed by the Student Activities Team at each campus. A decision will be given to the requesting group within three weeks of the date it was received by the Office of Student Life.

If a club is approved for charter, the advisor will be contacted to set up a meeting. The advisor handbook will be reviewed, and the advisor will be informed of the guidelines for clubs/organizations to remain active. An advisor agreement will be signed at this time. The following structure will apply to all student clubs and organizations.

II. Structure

Organization Type	Primary Responsibility
Academic-Supported Organizations (Co-curricular)	Dean for Liberal Arts and Sciences
Student Clubs (PREP, PANTS, CEO, AASU, etc.)	Student Activities Coordinator
Student Leadership Organizations (SAB and Ambassadors)	Director of Student Life
Athletics (All teams)	Director of Athletics

 

III. Requirements for Active Status:  At a minimum, to be defined as “Active”

1. Academic-Supported Organizations
   1. Must participate in at least one planned campuswide activity each semester
      

      Fall:
      Ocala Campus – Club Rush and International Food Festival
      Citrus Campus – TBD
      Levy Center – TBD
      Spring:
      Ocala Campus – Spring Fling/Health Fair and Student Activities Reception
      Citrus Campus – TBD
      Levy Center – TBD

   2. Membership:  Members will be selected based on established criteria. All students are invited to tryouts, auditions or interviews, but selection is limited. Members must be currently enrolled at CF. (See list of academic-related organizations)
2. Student Clubs
   1. Must participate in two planned campuswide activities each semester.
      

      Fall:
      Ocala Campus — Club Rush and International Food Festival
      Citrus Campus — TBD
      Levy Center — TBD
      Spring:
      Ocala Campus — Spring Fling/Health Fair and Student Activities Reception
      Citrus Campus — TBD
      Levy Center — TBD

   2. Must participate in at least one service project each semester (campuswide or other project).
      

      Fall:
      Ocala Campus — United Way, Light the Night, food drives, etc.
      Citrus Campus — TBD
      Levy Center — TBD
      Spring:
      Ocala Campus — March of Dimes, Habitat for Humanity, etc.
      Citrus Campus — TBD
      Levy Center — TBD

   3. Membership: New clubs must have a minimum of 10 members to charter or recharter. Each club must have a minimum of seven active members to remain active. All clubs are open for membership to any student interested in participating and following the guidelines of the club. Members must be currently enrolled at CF. (See list of student clubs)
3. Student Leadership Organizations:
   1. Must participate in two planned campuswide activities each semester.
      

      Fall:
      Ocala Campus — Club Rush and International Food Festival    
      Citrus Campus — TBD
      Levy Center — TBD
      Spring:
      Ocala Campus — Spring Fling/Health Fair and Student Activities Reception
      Citrus Campus — TBD
      Levy Center — TBD

   2. Must participate in at least one service project each semester (campuswide or other project).
      

      Fall:
      Ocala Campus — United Way, Light the Night, food drives, etc.
      Citrus Campus — TBD
      Levy Center — TBD
      Spring:
      Ocala Campus — March of Dimes, Habitat for Humanity, etc.
      Citrus Campus — TBD
      Levy Center — TBD

   3. Membership:  Members will be selected based on established criteria. All students are invited to interview, but selection is limited. Members must be currently enrolled at CF. (See list of student leadership organizations)
4. Athletics:
   1. Must participate in two planned campus wide activities each semester.
      

      Fall — Club Rush and International Food Festival
      Spring — Spring Fling/Health Fair and Student Activities Reception

   2. Must participate in at least one service project each semester (campuswide or other project).
      

      Fall — United Way, Light the Night, Food Drives, etc.
      Spring — March of Dimes, Habitat for Humanity, etc.

   3. Membership:  Athletics are open to all students; however, members are selected by the head coaches through recruitment, visits and tryouts. Members must be currently enrolled at CF. (See list of athletics)

IV. Rights and Responsibilities of Active Clubs:

1. Rights:
   1. Use of Facilities
      1. Student clubs/organizations must be recognized in order to have priority to reserve college facilities.
      2. College facilities are available for use by recognized student clubs/organizations pursuant to college policies, procedures and guidelines mandated by the division which governs the specific venue.
      3. Recognized student clubs/organizations may petition for use of the Student Life club workroom.
   2. Use of Student Life Vans
      Recognized student clubs/organizations may petition for use of the Student Life vans.
   3. Publicity
      1. Only recognized student clubs/organizations may post printed materials at College of Central Florida locations. These materials must follow the guidelines listed in Departmental Procedure: OSL-2 Student Posting Procedure and be approved by the Office of Student Life prior to posting.
      2. Only recognized student clubs/organizations may use the College of Central Florida logo. Any printed materials, including posted advertisements, t-shirts, news releases, etc. which use the College of Central Florida logo must be approved by the Office of Student Life and Marketing and Public Relations.
   4. Funding
      1. Florida Statute 1009.23 states that: “The student activity and service fees (SASF) shall be paid into a student activity and service fund at the community college and shall be expended for lawful purposes to benefit the student body in general.” 
      2. Student clubs/organizations must be recognized in order to petition for a SASF allocation.
   5. Participation in Campus Activities
      1. Student organizations shall be open to all currently enrolled students regardless of race, color, religion, sex, national origin, creed, age, disability, marital status, political opinions or affiliations, or veteran status.
      2. All student organizations and clubs must be officially recognized in order to meet on campus and utilize college facilities.
      3. Any student club or organization whose membership attends any campus activity or college function must abide by the Student Code of Conduct and Board of Trustees policy manual. If found to be in violation of these codes, individual or organizational sanctions may be enforced.
2. Responsibilities:
   1. Maintaining Active Status
      1. Refer to the above information regarding active status.
      2. Student groups not recognized by the college as official organizations or clubs may not participate in the student activity fee budget, planned activities, or free rental of college facilities, or the use of College of Central Florida in its name or represent generally that it is an official student organization or club.
   2. Governance
      1. Student clubs/organizations shall have the authority and responsibility to create their own structure and operating rules, provided they are consistent with college rules established by the College of Central Florida District Board of Trustees, the administrative rules of the Department of Education, and the laws of the State of Florida and the United States of America, as applicable. In addition, student clubs and organizations must abide by their Student Life-approved constitution and bylaws.
      2. The director of Student Life or the director's designee will be responsible for ascertaining the appropriateness of the organization and the subsequent monitoring of each organization's activities as per the charter.

V. Supplements/Reassigned Time:

1. Academic-Supported Organizations: Supplements/reassigned time for academic-supported organizations will be the primary responsibility of the dean for Liberal Arts and Sciences and the vice president for Instructional Affairs.
   
2. Student Clubs:
   1. The Office of Student Life will disburse one $500 stipend per year to an advisor for each active student club ($250 a semester).
   2. Stipends will be distributed at the end of each semester, based on activity of the student club and submissions of appropriate paperwork by the advisor.
   3. Adding an additional advisor to a student club will be at the club’s discretion. However, if the club wishes to request an additional stipend, it will need to justify this in writing and come before the Student Life Committee. A decision will be made by the committee.

VI.       Required Advisor Activities:  At a minimum, advisors must submit the following each semester to the Office of Student Life:

1. Academic-Supported Organizations:
   1. Rosters of enrolled students
   2. Report of organization activity (mid-year and end-of-year reports)
   3. Budget request forms as required for budgeting purposes for the following year.
      A schedule of meetings/practice times and locations for the current semester is suggested, not required.
2. Student Clubs:
   1. Club rosters of enrolled students
   2. A current list of officers and contact information
   3. Report of club activity (mid-year and end-of-year reports)
   4. Budget request forms as required for budgeting purposes for the following year.
      A schedule of meetings/practice times and locations for the current semester is suggested, not required.
3. Student Leadership Organizations:
   1. Club rosters of enrolled students
   2. A current list of officers and contact information
   3. Report of club activity (mid-year and end-of-year reports)
   4. Budget request forms as required for budgeting purposes for the following year.
      A schedule of meetings/practice times and locations for the current semester is suggested, not required.
4. Athletics:
   1. Rosters of enrolled students
   2. Report of athletic team activity (mid-year and end-of-year reports to include campus
      activities and service projects)
   3. Budget request forms as required for budgeting purposes for the following year.
      A schedule of meetings/practice times and locations for the current semester is suggested, not required.