College of Central Florida College of Central Florida
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Access Services
Documentation Requirements

All students:

Why the college needs documentation
Colleges devote resources to provide equal educational opportunities to persons with disabilities. The college defines a person with a disability according to the Americans with Disabilities Act of 1990 (ADA). The ADA defines a person with a disability as someone with a physical or mental impairment who has a substantial limitation in a major life activity. Major life activities include walking, talking, seeing, hearing, speaking, performing manual tasks, caring for one’s self, learning and working. Thus, disability has both medical and functional elements. A diagnosis of a physical or mental condition does not equal a disability. The degree of functional limitations determines whether a condition is a disability. The goal of services and accommodations is to minimize the functional impact of the disability in an educational environment.
In order for the College of Central Florida to evaluate fully the need for academic adjustments, auxiliary aids or services, a student's documentation must include the following:

  • a diagnosis of a physical or mental impairment
  • the student's current functional limitations as related to major life activities
  • the impact of this student's condition on functioning in an academic environment

If the documentation submitted does not sufficiently address the student's current functional impairment or describe how the disorder/impairment substantially limits one or more major life activities, additional information will be required.
The student is responsible for obtaining and submitting this documentation to Access Services. Although Access Services will review an Individualized Education Plan (IEP), a 504 Plan or school transition plan, these do not automatically qualify a person to register with Access Services.
The office of Access Services makes the final determination regarding reasonable and appropriate accommodations in the college environment.


To facilitate accommodations, Access Services staff may need to consult with other CF staff. Access Services shares only general information, as needed, with appropriate college personnel (e.g., Office of Student Financial Aid, Academic Advisement, faculty or staff members). Faculty members do not have access to disability documentation. Otherwise, all Access Services records remain strictly confidential, except as may be required by law.

Keeping records
Once submitted to Access Services, documentation of disability becomes an educational record and is subject to the federal Family Education Rights and Privacy Act (FERPA) and Florida state records regulations. After three years of non-enrollment, the documentation submitted to Access Services will be destroyed in accordance with Florida state regulations.

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