Central Florida Community College

Notification of Social Security Number
Collection, Usage, and Release

Florida Statute 119.071(5), and Sections 483 and 484 of the Higher Education Act of 1965 authorizes the collection, usage, and release of your social security number by Central Florida Community College (CFCC).

CFCC collects, uses, and releases your social security number only if specifically authorized by law to do so or it is imperative for the performance of its duties and responsibilities as prescribed by law.  To protect your identity, the College will secure your social security number from unauthorized access, strictly prohibits the release of your social security number to unauthorized parties contrary to state and federal law, and assigns you a unique student/employee identification number.  This unique identification number will then be used for all associated employment and educational purposes at CFCC.  Specifically, CFCC collects, uses, or releases your social security number for the following purposes:

 Admissions
Federal legislation relating to the Hope Tax Credit requires that all postsecondary institutions report student social security numbers to the Internal Revenue Service.  This IRS requirement makes it necessary for community colleges to collect the social security number of every student.  A student may refuse to disclose his or her social security number to CFCC, but the IRS is then authorized to fine the student in the amount of $50.00.

In addition to the federal reporting requirements, the public school system in Florida uses social security numbers as a student identifier (section 229.559, Florida Statutes-new school code section 1008.386).  In a seamless K-20 system, it is beneficial for postsecondary institutions to have access to the same information for purposes of tracking and assisting students in the smooth transition from one education level to the next.  All social security numbers are protected by federal regulations Family Educational Rights and Privacy (FERPA).

 Continuing Education, Corporate Training
Because of Florida State Education Reporting requirements students who enroll in Continuing Education and Corporate Training seminars are required to submit their social security numbers.

 Financial Aid
The Office of Financial Aid at CFCC requires students and parents of dependent students to submit their social security numbers on various forms in order to correctly identify applicants, match each applicant’s financial aid application information and data with the institution’s records, and to help coordinate state aid programs with federal and institutional aid programs.

 Human Resources
The social security number is used for legitimate business purposes for completing, processing, or distributing the following:

• Employment Application/Packet
• Federal I-9 (Department of Homeland Security)
• Federal W4, W2, 1099 (Internal Revenue Service)
• Federal Social Security taxes (FICA)
• Federal W2 (Internal Revenue Service)
• Unemployment Documents (Florida Department of Revenue)
• Florida Retirement Documents (Florida Department of Revenue)
• Workers Comp Claims (FCCRMS and Department of Labor)
• Federal and State Employee and Educational Reports
• Direct Deposit Files (Bank of America, ACH)
• 403b and 457b contribution reports
• Group health, life, and dental coverage enrollment
• Completing and processing various supplemental insurance deduction reports
• Background checks
• Payroll documents

 Workforce Programs
These programs use your social security number as an identifier for program enrollment and completion.  Also, it is used for entering placement information into either the OSMIS or the Employ Florida Marketplace statewide data collection and reporting system.  Because these are performance based contract programs, it is required that all participants and their program related activities be recorded in the Florida state system.

 MISCELLANEOUS
Identification and verification, billings and payments, data collection, reconciliation, tracking, benefit processing, and tax reporting.

 RELEASE STATEMENT
Release of social security numbers held by the College may be disclosed only pursuant to Florida Statute 119.071 (6a – 6h).

 INDEPENDENT CONTRACTORS
The College collects contractor social security number information in order to file the required information returns with the Internal Revenue Service, as required and authorized by federal law.

                                                                                                                        DATE:   September 28, 2009